WORKFLOW AUTOMATION

Stop Doing Work
a Computer Should Do

We automate the repetitive workflows killing your team's time — lead routing, follow-up sequences, data sync, reporting, and ops tasks. Built on Make.com, n8n, and Airtable. You get the result, not a software subscription.

14 hrs
Saved per week on average
3 days
Build turnaround
$0
Added headcount
Book a Free Audit See Our Work
Common Pain Points

If any of these sound familiar, you need automation

These repetitive workflows are costing you time, money, and mental bandwidth every single day.

🔁
Copying data between tools
You're moving leads from a form into your CRM. Updating a spreadsheet. Re-entering info that already exists somewhere else.
⏰
Following up manually
Someone fills out a form. You remember to email them 3 days later — if you remember. Meanwhile they hired the other guy.
📊
Building the same report every week
Every Monday: open the CRM, filter by date, copy to sheets, format the chart. Repeat forever.
🔔
Notifications that don't reach the right person
A lead comes in at 2pm Friday. It sits in an inbox until someone checks Monday morning.
Use Cases

Common automations we build

From simple two-tool connections to complex multi-system workflows — we handle the entire build.

Lead Routing & Notification
New form submission → classify by service type → route to right rep + send Slack alert within 60 seconds. Never let a hot lead sit unassigned.
Follow-Up Sequences
Contact fills form → trigger personalized email sequence over 7-14 days → stop when they book. Pairs with our Voice AI agents for 24/7 call coverage.
CRM Data Sync
Airtable ↔ HubSpot ↔ your job management tool. One source of truth, always current. No more "which system has the latest info?"
Weekly Reporting
Pull data from 3+ sources → format it → deliver to your inbox or Slack every Monday at 7am. Your team starts the week informed, not scrambling.
Invoice & Job Status Updates
Job marked complete → auto-generate invoice draft → send to customer → log payment when received. Reduce A/R lag by days or weeks.
Review Request Sequences
Job closed → 24hr delay → SMS/email asking for Google review → 2nd touch if no response. Build your reputation on autopilot.
Process

How it works

From discovery to live automation in 3-7 days. Simple, scoped, no surprise costs.

01
Audit
30-minute call where we map your current manual workflows. You describe what you do by hand today, we identify what should be automated.
02
Design
We spec the automation and show you a diagram before building. You approve the scope, timeline, and price before we write a single line.
03
Build
3-7 day build in Make.com or n8n depending on your stack. We test with real data and deliver a working system, not a prototype.
04
Handoff
You get full ownership — we train your team and document everything. Optionally, we maintain it for you at a flat monthly rate.
Integrations

Works with your existing tools

We connect the software you already use — no rip-and-replace, no new subscriptions.

HubSpot Airtable Google Sheets Slack Gmail ServiceTitan Jobber Housecall Pro QuickBooks Stripe Twilio OpenAI Make.com n8n Zapier Notion
Automation vs. Hiring

Automation vs. Hiring a Virtual Assistant

The same tasks get done — but one option costs 80% less and never takes a sick day.

Automation
VA / Manual
Cost
$297–$497/mo maintenance
$2,000–$4,000/mo salary
Speed
Runs in seconds, 24/7
Business hours only
Consistency
100% reliable, same every time
Human error, sick days
Scale
Handles 1 or 1,000 triggers the same
Needs more headcount to scale
Setup time
3-7 days to live
Weeks of hiring + onboarding
Ownership
You own the workflow, no lock-in
Knowledge in employee's head
Data accuracy
No copy-paste errors
Transcription mistakes happen
Night/weekend coverage
Always on
Extra cost or left uncovered
Return on Investment

The math is simple

Most clients recover the investment in the first month. See our case studies for real examples.

14 hrs
Saved per week (avg)
$800
Monthly labor cost eliminated
3 days
Average build time
$0
Headcount added
Sample ROI Calculation
A typical 5-person HVAC company automating lead routing + follow-up + weekly reports saves ~14 hrs/week. At $25/hr fully-loaded labor cost, that's $350/week → $1,400/month recovered. Automation investment: $297/mo. Month 1 net: +$1,103.
Pricing

Transparent, fixed-price builds

No hourly billing. No scope creep. You know the cost before we start. Read our full services breakdown for details.

One-Time Build
$2,500–$5,000
Scoped per project. Simple single-tool automations start lower; complex multi-system workflows at the top. Fixed price, no surprises.
Build + Maintain
Build + $297/mo
We build it, then own the uptime. We fix it when a tool updates its API. You never touch it.
Note: Most clients start with a single automation to prove ROI, then expand. We'd rather build one thing that works than sell you a bundle you don't need.
FAQ

Common questions

Do I need to know how to use Make.com or n8n?
No. We handle all the technical setup. You tell us what the workflow should do in plain English. We handle the rest — and we document everything so your team isn't dependent on us.
What happens if a tool changes its API or breaks the automation?
If you're on the monthly maintenance plan, we fix it at no extra cost. If you bought a one-time build, we offer a flat $150/hr repair rate.
Can you automate things inside software we already pay for?
Usually yes. Most business software (HubSpot, Airtable, Jobber, ServiceTitan, QuickBooks) has an API we can connect to. We'll confirm during the audit.
How long does a typical automation take to build?
Simple automations (1-2 tool connections) are usually live in 3 days. Complex multi-system workflows take 5-10 business days. We'll give you a firm timeline before we start.

Ready to get 14 hours a week back?

Book a free 30-minute workflow audit. We'll map out your top 3 manual bottlenecks and tell you exactly which ones we'd automate first.

Book Free Workflow Audit Or see automation case studies →